For merchants

Merchant's tables

Registration as a merchant opens on December 15th 2025 at 18.00. (UTC +2)

There are a few different sizes of merchant tables available, and there is a fee for all tables. All sales items and decorations must fit on and under the designated table. Nothing is allowed to be placed on the aisles. Selling food is strictly prohibited. Selling anything outside the designated sales areas is strictly prohibited. Pre-agreed exchange situations are permitted. 

Your sales must not disturb others. If you think that, for example, there is going to be a congestion on your table that is blocking the passageways, please contact us. Finnish Hobbyhorse Championships or Finnish Hobbyhorse Association are not responsible for trade between merchants and visitors.

Merchants’ tables are distributed in the order of registration. This year there will be limited number of tables available for every type of table, and every type of table has its own registration form. The amount of each table available will be published at the latest when the registration starts. Once the places in the main registration are full, registration for reserve places will open automatically. Reserve spots will be distributed in the order of registration. If a merchant from the main registration cancels their table, we will offer the table to the first on the reserve list. Please only register on the reserve list of the merchant table that you are ready to receive and pay for.

Merchants who have received a table will receive an invoice via email. The invoice must be paid within 14 days. If the merchant’s table has not been paid by the due date, the place is considered vacant. Cancellation is free until April 30nd 2026 and after that the table fee will not be refunded. In case of cancellation, please contact us via email keppihevostensm@skhhry.fi.

Available sales tables and their prices:

This year the names of the sales tables have been changed, but otherwise they look the same and are the same size as last year.

  • Size S: 1 x 160cm x 80cm (60€) (includes 2 tickets)
  • Size M:  3 x 130cm x 50cm (80€) (includes 2 tickets)
  • Size L:  3 x 160cm x 80cm (100€) (includes Instagram Story ad and 2 tickets
  • Size XL: 4 x 160cm x 80cm (150€) (includes Instagram Story ad and 2 tickets)
 
NOTE! This year, there is no separate electricity available for the tables. Therefore, please prefer rechargeable payment terminals and powerbanks.

Registering as a merchant

You can register as a merchant through Ilmari. Every available table size has its own form to fill. If you, for example, would like to reserve a size M table, click on the form called Size M. The table’s name will be on the registration form, please make sure it’s the right one.

When all the spots in main the registration fill up, registration for the waiting list opens. Waiting spots are shared in the order of registering. If a merchant from the main registration cancels their spot, we will offer that spot for the first in the waiting line. Please register only for the waiting line of the table size you are ready to accept and pay for.

Registration as a merchant opens on December 15th 2025 at 18.00. (UTC +2)

The registration is closed, but we still have few tables left. If you want to reserve table, please contact us as soon as possible keppihevostensm@gmail.com. Big enthusiast tables are unfortunately already sold out.

Sharing of the sales tables and arrival on the day of the event

All table prices include 2 chairs and entrance tickets for two (2) people. That means you can have two different merchants on one table, or if needed, one merchant can have an assistant come in with them. Both will get the merchant wristband and can enter the arena in advance.

If you want to share a table among, for example, three people, you have to buy and pay for a normal visitor ticket for the third. With a visitor ticket you are not allowed to enter the arena in advance. This year there are no carrying assistants, so the merchant has to manage on their own or with an assistant/other merchant.

Merchants will be admitted to enter Arena around 8.30 am.

The merchants will get in to the arena on the competition day at about 8.30. The merchants will get in from the Hall B, door D. The sales area opens when the first visitors get inside. Before that, forming a line on the tables is prohibited as to prevent “poaching” items. The security staff along with event staff will supervise this heavily. When the doors open at 10.00, the merchants and their assistants need to be at their table ready to serve customers.

If you have any questions about the merchant tables Contact us!